Privacy Policy

Effective Date: 19 February 2026

BidWise Consulting SA respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you engage with our services, visit our website, or communicate with us.

1. Introduction

BidWise Consulting SA is a trading name of BidWise Group (Pty) Ltd, a company registered in the Republic of South Africa (“BidWise”, “we”, “us”, or “our”).

We process personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”). Where applicable, we also consider international privacy standards when working with clients outside South Africa.

2. Information We Collect

We may collect personal and business information including:

• Name, email address, and contact details

• Company information and business registration details

• Tender documents or supporting materials you provide

• Communication records via email, phone, or our website

• Information required for invoicing or onboarding purposes

We do not intentionally collect unnecessary personal information.

3. How We Use Your Information

We use personal information to:

• Deliver and manage consulting services

• Communicate with you regarding enquiries or projects

• Maintain records for administrative and compliance purposes

• Improve our services and internal processes

• Meet applicable legal or regulatory obligations

We do not sell or trade personal information.

4. Sharing of Information

We may share information only where necessary with:

• authorised consultants or external support partners involved in service delivery

• service providers that assist with email, cloud storage, or operational systems

• legal or regulatory authorities where required by law

All third parties are expected to maintain confidentiality and use information only for authorised purposes.

5. Data Storage and Security

We take reasonable technical and organisational measures to protect personal information against loss, misuse, or unauthorised access.

Information may be stored using secure cloud-based systems and password-protected platforms. While we take reasonable precautions, no electronic system can be guaranteed to be completely secure.

6. Your Rights Under POPIA

Subject to applicable law, you may:

• request access to your personal information

• request correction of inaccurate information

• object to certain processing activities

• request deletion where legally permissible

• lodge a complaint with the South African Information Regulator

Requests may be submitted through our contact page.

7. International Data Transfers

Some of the systems we use may store data on servers located outside South Africa. Where this occurs, we take reasonable steps to ensure that appropriate safeguards are in place to protect your information.

8. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal, tax, or record-keeping obligations.

Where information is no longer required, it will be securely deleted or anonymised.

9. Cookies and Website Usage

Our website may use cookies or similar technologies to improve user experience and monitor basic website performance. You may adjust your browser settings to manage cookie preferences.

Further details are available in our Cookie Notice.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page with the updated effective date.

Contact Information

If you have any questions about this policy or want to exercise your rights, contact:

• Client Support

• Email: Click

• BidWise Consulting SA (a trading name of BidWise Group (Pty) Ltd)